Dictation Options -- Dial in vs digital recorders

We get a lot of queries from people about whether to go for a digital recorder to dictate and then upload to our site or just use Dial-In dictation phone line. It does not matter to us. We want to provide all flexibility to our users and provide multiple options for them to send files to us namely:

• Dial-In phone line: Toll free number to dictate from any phone, at any time
• Web upload and ftp: Use digital recorders to record dictations and then upload to our website for transcription
• Email: Email the recordings to us for transcription
• Mail: If you are still using old cassette tapes, you are in luck. We will gladly accept your tapes through mail and transcribe them as well. Final transcripts are emailed back to you.
• Fax: Sometimes you may have some documents which you want retyped. You can fax those to us and we will send back word formatted documents which you can then edit

So our service is all about providing flexibility and ease of use to all our users. We always welcome your feedback and suggestions to continuously add and modify features to meet your needs.

Scribe4you Press Release

Here is our latest Press Release

http://www.przoom.com/news/50101/

Scribe4you Dictation Transcription Services Launches State of the Art Phone Dictation System

	/PRZOOM - Newswire/ - Scribe4you Dictation Transcription Services launches new dial in dictation system with advanced features like pause, rewind, review, tracking etc. enhancing the ease of use for its variety of dictation users.
	Irvine, CA, United States, 04/27/2009 – Andy Jones, the marketing manager for Scribe4you announced the new dictation system. It is a state of the art phone system with an easy to use interface and powerful features. With round the clock availability and toll free dial option, the users can call in any time and dictate. The main features are: 1. Validation of id and pin so that unauthorized users cannot dial in; 2. Ability to pause and gather your thoughts or handle and interruption; 3. Rewind back to listen to recording and resume recording again; 4. Delete the entire recording if you are not satisfied with it; 5. Get a tracking number on the phone once the recording is saved; 6. Email confirmation that recording was sent for transcription; 7. Web access to all recordings and subsequent transcripts. So this phone system enables the users to do whatever they could do with digital recorders but does one better by freeing them up from having a digital recorder and then trying to use PC to upload those files. Now they can use the phone to do all that with much less effort and less cost. Anybody can try the system by calling the company's toll free number 1-866-570-9570 or visiting the the website. In addition to the dial in dictation, users can also choose to use hand held digital recorders and submit their files for transcription using the website or ftp. All files are available from the website under users unique account. With an ability to choose normal and expedited delivery, the users can control the cost and turnaround time for each transcript separately. Scribeyou (scribe4you.com) is offering free trial currently. Anybody can dial their toll free number or visit the website to avail of the free trial.

Dial in Dictation - Tips on dictating for best transcription

The accuracy of transcripts largely depends on how clear the dictation is. If the words are not audible, the best transcriber in the world would still not be able to type it. We can type only what we hear. So it is very important for the users to follow some basic guidelines to ensure good quality dictations. Here are some basic guidelines for dial in dictation:

1. Always dictate in a quiet environment when possible. Ambient noises can interfere with your voice and make the dictated words difficult to understand. You may not realize it but dictations from places like airports, restaurants and even from cars while driving generally pick up a lot of external noise and are pretty difficult to understand.

2. At the start, you may want to specify which type of document it is, which template should be used etc.

3. Try and spell out uncommon names, terms etc to avoid any confusion.

4. Speak clearly and at a good pace. If you speak too fast, transcriber might have a difficult time understanding you.

5. Include punctuation where applicable. Simple instructions like new paragraph, full stop, comma can go a long way in ensuring an accurate transcript.

Dial in Dictation - State of the art phone system

Key component of our dial in dictation system is the state of the art phone system with an easy to use interface and powerful features. With round the clock availability and toll free dial option, the users can call in any time and dictate. The main features are:

1. Validation of id and pin so that unauthorized users cannot dial in
2. Ability to pause and gather your thoughts or handle and interruption
3. Rewind back to listen to recording and resume recording again
4. Delete the entire recording if you are not satisfied with it
5. Get a tracking number on the phone once the recording is saved
6. Email confirmation that recording was sent for transcription
7. Web access to all recordings and subsequent transcripts

So this phone system enables the users to do whatever they could do with digital recorders but does one better by freeing them up from having a digital recorder and then trying to use pc to upload those files. Now they can use the phone to do all that with much less effort and less cost.

Dictation transcription pricing

We have a pretty simple pricing model - - 1 penny per typed word for regular dictation transcription work. I have come across many users who have previously paid upto twice that amount or more for the same work. We believe in providing a cost effective and efficient transcription solution for our users which they can use on a long term basis without worrying about the costs and quality of work. Growing lists of referrals and testimonials from our users are signs that our philosophy of simple pricing and good quality work product rhymes well with our user base.

Scribe4You Transcription Service completes one year

Wow! It has been one year already for Scribe4you transcription services. We started an year ago with an aim to provide simple, cost-effective way to enable people to convert their thoughts into written documents. This was accomplished by providing:

1. Dial in Dictation Service: Users could call our toll free number any time and just speak what they wanted transcribed and hang up. Our transcribers then converted it to text and emailed it back.
2. Web Uploads: Users could just upload their recordings on our website and then we sent the transcripts back in email.
3. Snail Mail: Ship audio/video content to our offices and we email back the transcript.

And boy, what a year it has been. We have continued to grow, primarily through strong referrals of our enthusiastic user base which has grown into 100s of users now. Since then we have expanded to offer variety of services including interview transcription, medical transcription and legal transcription.